Google launched Google Workspace Studio, a new tool that lets anyone build custom AI agents in Google Workspace without the need for code or scripting. The release brings agentic automation directly into apps like Gmail, Drive, Chat, and Sheets, enabling users to create agents that can understand context, reason through tasks, and automate workflows that once required manual effort or technical expertise.

The tool is powered by Gemini 3, Google’s latest multimodal model capable of interpreting text, documents, and organizational context. With Workspace Studio, users can design agents in minutes using plain-language descriptions — a shift from traditional automation tools that relied on rigid logic, conditionals, or engineering skills.

Google’s goal is to address the daily operational burden that slows teams down: overflowing inboxes, complex coordination, manual documentation, status updates, and repetitive follow-ups. While legacy automation attempted to reduce these tasks, it was often too rigid for real-world business workflows.

Workspace Studio removes those barriers. Users can simply describe what they want an agent to do — such as labeling emails containing questions, extracting invoice data, or summarizing unread messages — and the system generates an agent that immediately functions within Workspace.

Because these agents live inside the tools employees already use, they can interpret documents, emails, shared files, and workflows with greater context and accuracy than traditional automation systems.

Unlike rule-based automation, Workspace agents can handle multi-step, evolving processes. Google highlights use cases including:

These capabilities make it possible for teams to deploy agents that reason through decisions, adjust to new information, and coordinate steps across different apps and platforms.

A strong example comes from Kärcher, the global leader in cleaning solutions, which participated as an early adopter of Workspace Studio alongside its long-term Google Cloud partner Zoi. Before using Studio, Kärcher’s digital platforms team evaluated new feature ideas using a fragmented process that depended on live meetings, scattered notes, and manual consolidation — a workflow that was difficult to track and often slowed progress.

With Workspace Studio, Kärcher deployed a virtual team of specialized agents to streamline the entire evaluation cycle. When a new feature idea is proposed in Google Chat, a brainstorming Gem first analyzes the idea and assesses its merit. A technical Gem then performs a feasibility check. Next, a UX Gem outlines a potential user flow, describing how the feature might work for customers. Finally, a user-story Gem generates a complete user story for review, incorporating insights from each of the previous steps.

This coordinated chain of agents has reduced Kärcher’s drafting time by 90%, turning what once required hours of meetings and manual synthesis into a ready-to-review plan delivered in just two minutes.

Google reports that Workspace Studio agents have already assisted customers with more than 20 million tasks in 30 days, with early users automating everything from travel requests to status reports and legal notices.

Users can begin by selecting from dozens of templates or simply describing what they want to automate in natural language. For example, a user can prompt: “If an email contains a question for me, label the email as ‘To respond’ and ping me in Chat.” Studio’s Gemini 3 then builds this workflow instantly — deciding which incoming emails actually contain questions, labeling them, extracting relevant details such as action items or invoice numbers from the email body and any attachments, and triggering a notification in Chat. Because the system can understand both content and context, it can also identify attached documents and pull key information directly from them.

And because collaboration is central to Workspace, these agents can be shared with teams as easily as sharing a Google Drive file, allowing organizations to scale successful workflows quickly.

Because Workspace agents operate directly inside Gmail, Drive, Chat, and other core Workspace apps, they can interpret organizational context automatically — including documents, messages, shared files, and workflow histories. This allows agents to follow a company’s existing policies and processes while generating personalized outputs in a user’s tone and style. Users can also monitor and adjust their agents from the side panels of the Workspace apps they already use.

Workspace Studio is designed to work not just within Google’s ecosystem but across an organization’s broader technology stack. Agents can interact with third-party platforms like Asana, Jira, Mailchimp, and Salesforce, enabling teams to automate end-to-end workflows that span multiple tools. For more advanced needs, Workspace Studio supports custom steps through Apps Script and external connections through webhooks. This allows teams to integrate agents with internal tools, connect to external APIs, work with ADK agents, and use proprietary models via Vertex AI.

Webhooks can also be used to trigger push notifications in external services such as Slack, Microsoft Teams, or Discord, reflecting Google's example of how agents can coordinate updates across multiple communication channels.

These extensibility features make it possible to orchestrate cross-app processes such as syncing tasks between systems, enriching customer records, triggering approvals, or distributing updates across teams — all from a single, customizable agent built within Workspace Studio.

With these capabilities now available, Google is rolling out Workspace Studio to organizations in phases.

Workspace Studio is beginning a phased rollout across Google Workspace customers, with availability depending on each organization's release settings. For Rapid Release domains, both admin console settings and end-user access will begin appearing gradually starting December 3, 2025. For Scheduled Release domains, admin settings will begin rolling out on December 3, while end-user access will follow in a gradual release beginning January 5, 2026.

As a core Workspace service, Workspace Studio will be enabled or disabled by default based on an organization’s existing preferences for new product access. Admins can manage availability at both the organizational unit and group level. Google also noted that several enhancements — including expanded external sharing controls, support for sending email beyond a primary domain, and more robust webhook options — will be introduced over the coming weeks. These features will integrate with existing trusted domain settings and allow-list configurations, ensuring administrators can monitor, control, and audit data flow to meet security and compliance requirements. Granular admin controls will be available as part of this rollout.

Workspace Studio will be available across a wide range of editions, including Business Starter, Standard, Plus, Enterprise Starter, Standard, Plus, and Education Fundamentals, Standard, Plus, as well as Google AI Pro for Education and Google AI Ultra for Business. Google is also offering promotional access to higher usage limits to encourage experimentation, with updated per-user usage details to be provided in January 2026. Users under 18 years old will not be permitted to create agents or use AI-powered steps.

Q: What is Google Workspace Studio?
A: It is a new tool that allows users to create, manage, and share AI agents that automate work inside Google Workspace, without coding.

Q: What makes these agents different from traditional automation?
A: Agents powered by Gemini 3 can reason, adapt to new information, and handle multi-step processes that would be difficult or impossible with rule-based logic.

Q: Who can build agents?
A: Anyone in a Workspace organization, including non-technical employees. Users can start from templates or describe tasks in plain language.

Q: What external tools can agents integrate with?
A: Agents can connect to Asana, Jira, Mailchimp, Salesforce, external APIs via webhooks, internal tools via Apps Script, and models available through Vertex AI.

Q: How do administrators manage this?
A: Admins can enable or disable Workspace Studio at the organizational or group level, control external sharing, and monitor data flow via robust security controls.

For many organizations, Google Workspace Studio represents a meaningful shift in how work gets done. Rather than outsourcing automation to IT or relying on generic workflows, teams can tailor AI agents to their exact needs — and do so in minutes.

The benefit is not just efficiency. It allows employees to spend more time on creativity, strategy, and problem-solving, while AI handles the coordination, extraction, drafting, and administrative work that often clutters the day. For businesses exploring practical AI adoption, Workspace Studio offers a pathway that is accessible to everyone, regardless of technical expertise.

More broadly, this launch signals that AI agents are becoming a mainstream layer of the modern workplace — built not by engineers, but by employees themselves. By giving every user the ability to design contextual, reasoning-based automation inside the tools they already use, Google is lowering one of the biggest barriers to AI adoption: the need for specialized skills. As these agents become part of daily workflows, organizations may see not only faster processes but also a shift in how teams design, document, and manage work. It’s an early look at a workplace where AI operates alongside people, helping translate intention into action at a scale that was previously out of reach.

It points toward a future where AI becomes a natural extension of how people work — quietly handling the operational load so teams can focus on higher-value thinking and collaboration.

Editor’s Note: This article was created by Alicia Shapiro, CMO of AiNews.com, with writing, image, and idea-generation support from ChatGPT, an AI assistant. However, the final perspective and editorial choices are solely Alicia Shapiro’s. Special thanks to ChatGPT for assistance with research and editorial support in crafting this article.